Home Efficiency Rebate Program Now Closed to New Applicants
The Home Efficiency Rebate Program closed to new applicants on Friday, February 17, 2012. We are no longer accepting new applications for funding reservations for this rebate program.
For those of you who applied before 5:00 p.m. on February 17, 2012 and have been approved for rebate funds, the following restrictions will apply to those applications:
- You will have 30 days to complete your selected project items from the date you were approved.
- No deadline extensions past that initial 30-day period will be allowed.
- You must redeem the rebate in the system by your 30-day deadline to avoid rebate cancellation.
- You must mail your claim information to DMME’s Division of Energy as soon as possible after you redeem the rebate in the system, but no later than March 30, 2012.
- Any rebate claims received that are postmarked after March 30, 2012 will be returned to the sender and no rebate will be issued for that claim.
An applicant who is currently in the “approved” status is encouraged to redeem your rebate in the system by your 30-day deadline, as only very limited time extensions will be allowed on a case-by-case basis. Once you are in the “payment pending” status, you should mail in your claim to us by mid-March 2012, and no later than March 30, 2012.
We appreciate your understanding and cooperation with these restrictions as we transition to the rebate program’s closure stage. Thank you for your participation in the Home Efficiency Rebate Program.
Updated on December 8, 2011
IMPORTANT ANNOUNCEMENT: Change to Terms and Conditions
Regarding Time Allowed for Project Completion
DMME is changing the time allowed for project completion under the Home Efficiency Rebate Program from 60 days to 30 days, beginning on December 15, 2011. Virginia residents who apply for an eligible rebate on or after December 15, 2011 will be allowed 30 days to complete their projects, with the possibility of a short extension if needed after the 30 days has expired (1-2 weeks maximum). The program is entering its wind-down stage over the next couple of months, and we need time to close out currently-approved claims while allowing new applicants to take advantage of the rebate opportunity. We anticipate closing the program to new applicants by February 1, 2012.
NEW: Home Efficiency Rebate Program Opened on June 20, 2011
Summary: Because of unclaimed and unreserved funds remaining from the first two rounds of the Energy Efficiency Rebate Program, approximately $5 million will be available for a new Virginia Home Efficiency Rebate Program to make existing homes more energy efficient. Energy efficiency improvements include upgrading certain heating equipment, adding insulation, replacing leaky windows, and making other improvements to existing homes that reduce energy consumption and utility costs. Under this new program, homeowners will be eligible to reserve funds for rebates for 20 percent of the costs of qualifying energy conserving products and services, up to $595. Energy audits will be rebated for the cost of the audit, up to $250.
The application process for the home efficiency rebates opened on June 20, 2011. We are accepting applications on a first-come, first-served basis until the funding has been reserved. A waiting list will also be created, and applicants will be placed on that list in the order in which they are received. As approved rebates are redeemed and paid, additional funds from unclaimed rebates will allow us to approve requests on the wait list over the next few months.
Energy efficient equipment and items purchased and installed on or after March 26, 2010 will be eligible for the rebate if they meet all other eligibility requirements.
Rebates will be calculated at 20% of the documented cost* of the following eligible project items, up to $595 per residential property address:
- Oil furnace
- Gas, propane or oil hot water boiler
- Insulation and air sealing
- Replacement windows and exterior doors
- Storm doors
An energy audit will be rebated for the cost of the audit, up to $250.
* “Documented Cost” includes the price of the item or system, sales tax if charged, and any delivery, materials and labor costs if a contractor installs the item. Labor provided by the applicant is not an eligible cost.
The total rebate amount available will be capped at $595 to remain under the federal income tax reporting threshold of $600 and to avoid any concerns about the taxability of the rebate.
This rebate is available to Virginia homeowners only. We are not offering rebates to commercial facilities under this program. Homeowners must purchase their energy efficiency products and systems from a Virginia retailer or vendor, or a contractor with a license to do business in Virginia.
Virginia homeowners will have 60 days to complete their projects once their reservation is approved. Up to 30-day extensions may be available if needed by contacting DMME staff and documenting the need for the extension.
If you received a rebate for specific equipment and items under the previous Energy Efficiency Rebate Program, you cannot apply for a rebate for the same equipment or item under the new Home Efficiency Rebate Program. However, if for example, you previously received a rebate for 10 windows, and want to install 4 more windows purchased after March 26, 2010, you can apply for a rebate for the additional windows that were not included in the previous rebate.
There are two additional rebate programs managed by the Commonwealth that may be of interest to Virginia residents:
- Applicants interested in installing geothermal heat pumps can apply for a rebate for that item for 20% of the cost up to $2,000 under the Geothermal Heat Pump Rebate Program. Click Here to Apply. Geothermal heat pump applicants will have 60 days to complete their project from the date of reservation approval, with 30-day extensions available if needed and documented.
- Other items not included in the Home Efficiency Rebate Program are available for rebate under the stateís Appliance Rebate Program. These items include central air conditioners, heat pumps, gas/propane furnaces, tankless or storage gas/propane water heaters, electric heat pump water heaters, clothes washers, refrigerators, dishwashers, and room air conditioners. Go to https://epm.virginiainteractive.org/eeappliancerebate/ to apply for a rebate for one or more of those items under our Appliance Rebate Program if the items meet that programís eligibility requirements.
Click here to reserve, check status or modify, or redeem a rebate: https://epm.virginiainteractive.org/HERebate
List of eligible products and services: Home Efficiency Measures and Requirements
Terms and conditions: Home Efficiency General Terms and Conditions
Ask a question: Homeenerygrebate@dmme.virginia.gov
Answers to Frequently Asked Questions: Home Efficiency Frequently Asked Questions
Mandatory Signature Form: Signature Form -
This form serves as a checklist for cost documentation, acceptance of terms and conditions by you and your contractor, and contractor information. You must sign and date page 2 of this form. If a contractor has been used to install items on your project list, the contractor also must sign and date the form on page 3. If you installed equipment yourself, please put “self-installed” on page 3 and submit the form with your other paperwork.
Bar-Coded Summary Page: This is a form that you will print at the end of the redemption process when you go into the on-line system to redeem your rebate. This form contains a unique bar code (your project ID number) that facilitates the processing of your rebate. The form also serves as a checklist for items you need to submit for cost documentation, depending on the energy efficiency item you installed; provides a summary of prices paid for your items and the rebate amount you should receive, based on the prices entered by you in the system; and provides the mailing address at the top of the form for the Virginia Department of Mines, Minerals and Energy where your claim package is to be sent. Our mailing address for this program is: Home Efficiency Rebates, c/o DMME, 1100 Bank Street, Washington Building, 8th floor, Richmond, VA 23219.
Things to Do to Hasten the Review Process
Following these tips will help alleviate time-consuming reviews of extraneous paperwork and cut down on the follow-up emails we will have to send to applicants that have not included all the documents necessary to complete the review process and approve the claim for payment. In the past, well over 50% of the claims were missing documents needed to complete the approval process. Please pay close attention to the items required to be submitted with your claim to help alleviate the need to contact you multiple times to request missing paperwork.
- DO send in your bar-coded summary page, copy of invoice/receipt, Signature Forms (page 2 completed and signed by you, and page 3 completed and signed by your contractor) and proof of the energy efficiency rating of the item or equipment (e.g., Manufacturer's Certification Statement, window/door sticker showing U-factor, R-value of insulation, etc.). If your item is self installed, indicate that on page 3 of the Signature Form under contractor information.
- Highlight the cost of item(s) on your invoice with a light colored marker, or circle the cost(s), especially if sending multiple receipts showing non-eligible items bought at the same time.
- If you installed a replacement unit or item that requires a Manufacturer’s Certification Statement (MCS) as proof of its energy efficiency, make sure your contractor lists the model number of the item, system or unit on your invoice so that we can cross-check the model number identified on the MCS with the model number written on your invoice by your contractor. If model numbers are not listed on your invoice, or if a model number on the invoice does not match the model number on the MCS, we will have to contact you to verify the unit model number installed at your property, which will further delay processing your rebate claim for approval.
- Do not send additional, unrequired documents such as copies of equipment warranties, local permits, all pages of the Manufacturer's Certification Statement listing every eligible equipment model (just include the page with your particular model number listed and highlight it with a marker, circle or arrow).
- Do not send copies of cancelled checks, credit card statements, etc. showing proof of payment, which is not a requirement of the program.
- If any energy audit is performed on your home or business, send a copy of the audit report and include the auditor's BPI or RESNET certification number on the cover page of the report.
Once You Redeem Your Rebate
Once we receive your rebate paperwork, it is reviewed for completeness. If you are missing any documentation, we will contact you via email and ask you to provide that information. Otherwise, when your redemption request has been processed, you will receive an email advising that your rebate claim has been approved for payment. The status of your application will then change from “payment pending” to “closed,” when you check its status by logging into your user account at https://epm.virginiainteractive.org/HERebate. You should receive your rebate check about 2-3 weeks after you receive that email.
NOTE: Please check your email’s junk mail and spam mailboxes occasionally, since some systems filter out emails sent from our staff and you will be unaware that we are trying to contact you.Waiting List -- What does that mean?
The good news for applicants who are on the waiting list is that many if not most of you have a good chance of being approved for a rebate reservation. The bad news is that you will have to wait to learn whether and when your reservation will be approved. If you are near the top of the waiting list, you will learn relatively quickly whether your reservation will be approved. If you are near the bottom of the waiting list, you might have to wait six to eight months, or longer.
Applications will be placed on the waiting list in the order in which they were received. You can determine your ranking on the waiting list by subtracting the current first wait-listed application project ID number from your project number. The first wait-listed project number will be provided on this webpage once applicants begin to be put on this list.
Here is how requests for rebate reservations on the waiting list can be approved. Even though all available funds have been reserved, applicants often redeem a lower amount of funds than their reservation allows. Other applicants with approved reservations are expected to redeem no rebate amount at all. Each of these events makes additional funds available and allows us to approve requests on the wait list.
Please do not call or send an email to ask about your place on the waiting list or to ask us to predict whether or when there will be enough funds to approve your reservation request. The Division of Energy receives a high volume of calls and emails for assistance to complete work on and redeem approved reservations. The more we can focus on this work, the faster more funds become available for applicants on the wait list. Distracting us from this work will only increase your wait time.
The Home Efficiency Rebate Program is administered by the Department of Mines, Minerals and Energy, using funds from the American Recovery and Reinvestment Act.
Many Virginian residents also might qualify for the federal Home Energy Efficiency Improvement Tax Credit Program, which provided a 30% tax credit, up to $1,500, for some residential energy conservation products installed in 2010. Qualifying products included energy-efficient windows, insulation, doors, roofs, and heating and cooling equipment in existing homes. The tax credit amount was reduced to 10% of cost up to $500 on qualifying items installed in 2011. Other more restrictive specifications apply in on some items installed in 2011. More information on the federal tax credits, which were extended until December 31, 2011, is available at www.energystar.gov.